Record Checks

This check is for applicants who are involved as a volunteer, employee, or in any situation where a basic Police Criminal Record Check is required. This check is not for applicants who are seeking volunteer and/or employment with vulnerable persons.*

The Criminal Record Check will include the following information:

• Criminal convictions from CPIC and/or local databases;
• Summary convictions, for five years, when identified; and
• Findings of Guilt under the Youth Criminal Justice Act within the applicable disclosure period.

This check is the most comprehensive type of police check, when Vulnerable Sector Screening is not required. It is a collection of offence information, including convictions, outstanding warrants, charges, and judicial orders available from the HRPS' records and other systems/records, where authorized.

This check is for applicants who are seeking volunteer and/or employment with agencies that require a Criminal Record Check. This check is not for applicants who are seeking volunteer and/or employment with vulnerable persons.*

The Criminal Record and Judicial Matters Check WILL include the following information:

• Criminal convictions from CPIC and/or local databases;
• Summary convictions, for five years, when identified;
• Findings of Guilt under the Youth Criminal Justice Act within the applicable disclosure period;
• Outstanding entries, such as charges and warrants, judicial orders, Peace Bonds, Probation, and Prohibition Orders. As per CPIC policy, information obtained from the Investigative Databank must be confirmed and authorized for release by the contributing agency, and
• Absolute and conditional discharges for one (1) or three (3) years respectively.

This check is restricted to applicants seeking employment and/or volunteering in a position of authority or trust with vulnerable persons in Canada only.* It is a collection of offence information, including convictions, outstanding warrants, charges, judicial orders, and sexual offence convictions for which the individual has received a record suspension where authorized by the Minister of Public Safety and Emergency Preparedness. Non-conviction information may be released, only when it meets the Exceptional Disclosure Assessment.

Casual or occasional contact with children or other vulnerable persons do not normally require a Vulnerable Sector Check, unless the position could lead the organization's clients to have trust in the individual.

Note: In accordance with the Criminal Records Act, the police must be satisfied that a Vulnerable Sector Check is a truly valid requirement for the position. A request for a Vulnerable Sector Check does not guarantee one will be completed. The applicant and agency must satisfy requirements for eligibility.

The Vulnerable Sector Check will include the following information:

• Criminal convictions from CPIC and/or local databases;
• Summary convictions, for five years, when identified;
• Findings of Guilt under the Youth Criminal Justice Act within the applicable disclosure period;
• Outstanding entries, such as charges and warrants, judicial orders, Peace Bonds, Probation, and Prohibition Orders. As per CPIC policy, information obtained from the Investigative Databank must be confirmed and authorized for release by the contributing agency;
• Absolute and conditional discharges for one (1) or three (3) years respectively;
• In very exceptional cases, where it meets the Exceptional Disclosure Assessment, non-conviction dispositions including, but not limited to, Withdrawn and Dismissed;
• Not Criminally Responsible by Reason of Mental Disorder; and
• All record suspensions as authorized for release by the Minister of Public Safety.